Coupa: A Digitized Purchasing Process – Enhancing Efficiency & Visibility at Sasol Chemicals
Sasol is excited to introduce Coupa, a cloud-based procurement and spend management platform trusted by organizations worldwide. This transition will enhance collaboration with suppliers by streamlining procurement, invoicing, and payments into a more efficient, transparent, and user-friendly system. Our goal is to strengthen partnerships by simplifying transactions and reducing administrative burdens. Sasol Chemicals launched the pilot in Sasol Italy in April 2025, with a full rollout across Europe, Asia and the Americas in 2026. Suppliers must register for the Coupa Supplier Portal (CSP) to receive purchase orders (POs), submit invoices, and track payments.
Please find our FAQs and further helpful documents at the bottom of the page.
Here are some of the key benefits Coupa offers you:
- Faster Invoice Processing & Payments – Coupa streamlines invoice submission and approval, reducing delays and ensuring more timely payments.
- Real-Time Visibility – Real-time status updates on purchase orders, invoices, and payments.
- Simplified Purchase Order Management – Orders will be sent electronically through Coupa.
- Improved Communication –Coupa provides a centralized platform for communication and issue resolution, minimizing the need for back-and-forth emails.
- Self-Service Portal – Suppliers can manage their own account details, submit invoices, and check payment status anytime.
Managing Your Company Profile
Sasol Chemicals strongly encourages all suppliers to register on the Coupa Supplier Portal.
If your company has not yet registered, you will receive an email invitation with step-by-step instructions to complete the registration process.
To assist you, we’ve prepared a quick reference guide outlining the required information:
Register and Update Company Info in the Coupa Supplier Portal-EN
Register and Update Company Info in the Coupa Supplier Portal-IT
Register and Update Company Info in the Coupa Supplier Portal-DE
Sourcing Events
You will receive email invitations to participate in sourcing events from "do_not_reply@sasolchem.coupahost.com". These emails include a link to Coupa, where you can access the event and:
- View event details
- Submit questions
- Confirm your participation
- Enter responses directly within the platform
For comprehensive training on how to navigate the Coupa platform, please refer to the link below:
Supplier Guide to Coupa Sourcing
Contract Management
Once selected as a Sasol supplier, all contract collaboration will be managed through the Coupa platform. Within Coupa, you can easily review, edit, and sign contracts directly.
For step-by-step guidance, please refer to the Contract Collaboration Guide
Please note: Existing contracts will be migrated into Coupa automatically and will not require any immediate action from suppliers.
Catalog Management
Coupa offers multiple options for suppliers to provide catalog content to Sasol. You can choose from the following methods:
- Hosted Catalogs – Log in to the Coupa Supplier Portal and upload your catalog using a CSV file.
- Punchout Catalogs – Integrate your website with Coupa, allowing users to build a shopping cart on your site and transfer it back to Coupa for processing.
Please refer to the supporting information below for guidance on setting up your catalog.
Getting Started with Punchout Catalog Setup-EN
Getting Started with Punchout Catalog Setup-IT
Getting Started with Punchout Catalog Setup-DE
Managing Catalogs in Coupa Supplier Portal-EN
Managing Catalogs in Coupa Supplier Portal-IT
Managing Catalogs in Coupa Supplier Portal-DE
Important: Before creating any catalog in the system, please contact your Sasol Procurement Representative.
Purchase Orders
Purchase Orders from Sasol will be sent via email, including a link to the Coupa Supplier Portal where you can manage all submitted orders.
There are several options available for receiving and processing orders:
- Email - Supplier Actionable Notification
- Portal - Coupa Supplier Portal
- cXML - Direct system integration
For details on how to log in and use each method, please refer to the link below.
Service and Time Sheet Entry
Suppliers are required to submit service entries and time sheets directly in Coupa prior to invoicing.
To learn how to create and manage service entries in the Coupa Supplier Portal (CSP), please download the Quick Reference Guide (QRG) or visit Coupa’s help site using the link below.
Create Service Entry Sheet in Coupa Supplier Portal-EN
Create Service Entry Sheet in Coupa Supplier Portal-IT
Invoicing
Sasol suppliers can track the status of invoices and credit notes directly within the Coupa Supplier Portal (CSP).
Invoices currently submitted via SDI will continue to follow the existing process. Once accepted by Sasol, you can monitor their payment status through the CSP.
To learn how to submit invoices via the portal, please download the training materials provided below.
Create Invoice from PO in Coupa Supplier Portal-EN
Create Invoice from PO in Coupa Supplier Portal-IT
Create Invoice from PO in Coupa Supplier Portal-DE
Monitoring Payment Status in Coupa Supplier Portal-EN
FAQs and further Training Material
Find answers to frequently asked questions and access further helpful resources below:
