Coupa: A Digitized Purchasing Process – Enhancing Efficiency & Visibility at Sasol Chemicals
Sasol is excited to introduce Coupa, a cloud-based procurement and spend management platform trusted by organizations worldwide. This transition will enhance collaboration with suppliers by streamlining procurement, invoicing, and payments into a more efficient, transparent, and user-friendly system. Our goal is to strengthen partnerships by simplifying transactions and reducing administrative burdens. Sasol Chemicals will launch the pilot in Sasol Italy in April 2025, with a full rollout across Europe, Asia and the Americas in 2026. Suppliers must register for the Coupa Supplier Portal (CSP) to receive purchase orders (POs), submit invoices, and track payments.
Please find our FAQs and further helpful documents at the bottom of the page.
Here are some of the key benefits Coupa offers for you:
- Faster Invoice Processing & Payments – Coupa streamlines invoice submission and approval, reducing delays and ensuring more timely payments.
- Real-Time Visibility – Real-time status updates on purchase orders, invoices, and payments.
- Simplified Purchase Order Management – Orders will be sent electronically through Coupa.
- Improved Communication – Coupa allows for centralized means of messaging and resolving issues, reducing email back-and-forth.
- Self-Service Portal – Suppliers can manage their own account details, submit invoices, and check payment status anytime.
Managing Your Company Profile
Sasol Chemicals strongly encourages all suppliers to register with the Coupa Supplier Portal.
If your company is not yet registered, you will receive an email invitation with instructions to complete the registration process.
Please find here our quick reference quide helping you to provide the information required:
Register and Update Company Info in the Coupa Supplier Portal-EN
Register and Update Company Info in the Coupa Supplier Portal-IT
Register and Update Company Info in the Coupa Supplier Portal-DE
Sourcing Events
You will receive invitations to participate in sourcing events via email from "do_not_reply@sasolchem.coupahost.com". These emails contain a link to Coupa, granting you access to the sourcing event, where you can:
- View event details
- Ask questions
- Confirm participation
- Submit responses directly within the platform
For detailed training on how to navigate the platform, please access the link below:
Supplier Guide to Coupa Sourcing
Contract Management
Once you are selected as a Sasol supplier, contract collaboration will also take place via Coupa. You will be able to review, edit, and sign contracts directly within the platform.
For detailed training, please access the link below:
Contract Collaboration Guide
Please note that existing contracts will be migrated into Coupa and will require no immediate action from suppliers.
Catalog Management
Within Coupa, you have multiple options for providing catalogs to Sasol. Coupa offers various methods for creating and managing content, including:
- Hosted Catalogs – You can log in to the Coupa Supplier Portal and create your catalog by uploading items via a CSV file.
- Punchout Catalogs – Coupa allows integration with your website, enabling users to create a cart on your site and transfer it back to Coupa for processing.
Please find below supporting information on the catalog establishment process
Getting Started with Punchout Catalog Setup-EN
Getting Started with Punchout Catalog Setup-IT
Getting Started with Punchout Catalog Setup-DE
Managing Catalogs in Coupa Supplier Portal-EN
Managing Catalogs in Coupa Supplier Portal-IT
Managing Catalogs in Coupa Supplier Portal-DE
Before creating any catalog within the system, please ensure you contact your Sasol Procurement Representative.
Purchase Orders
Coupa will send Purchase Orders via email, and the notification will include a link to the Coupa Supplier Portal, where you can manage all orders submitted by Sasol.
The link below provides details on the login process and the available options for receiving orders:
- Email (Supplier Actionable Notification)
- Portal (Coupa Supplier Portal)
- cXML (Direct connection)
Please refer to the link for more information on these options.
Service and Time Sheet Entry
Suppliers must submit service and time sheets directly in Coupa before invoicing.
To learn how to create a service entry in the Coupa Supplier Portal (CSP), download the Quick Reference Guide (QRG) or visit Coupa’s help website using the link below.
Create Service Entry Sheet in Coupa Supplier Portal-EN
Create Service Entry Sheet in Coupa Supplier Portal-IT
Invoicing
Sasol suppliers can monitor the payment status of invoices and credit notes directly in the Coupa Supplier Portal (CSP).
Invoices currently submitted via SDI will continue to follow the same process. Once invoices are accepted by Sasol, you can track their payment status within the Coupa Supplier Portal.
Learn how to submit invoices via CSP by downloading the training materials below.
Create Invoice from PO in Coupa Supplier Portal-EN
Create Invoice from PO in Coupa Supplier Portal-IT
Create Invoice from PO in Coupa Supplier Portal-DE
Monitoring Payment Status in Coupa Supplier Portal-EN
